State Registrar Notices

The Bureau of Health Statistics and Registries uses State Registrar Notices as the standard method of communicating important information to stakeholders regarding vital events reporting. Please note that the list below only includes State Registrar Notices that are currently in effect:

• 2023-05 - Veteran Fee Waiver Guidance for Funeral Directors (PDF)
  
• 2023-04 - Payment Due by a Funeral Home for Death Certificates Issued by Local Registrars and BHSR (PFD)
  
• 2023-03 - Collection of Payment and Submission of Monthly Reports Payment by LRs (PDF)
  
• 2023-02 - Revision to Acceptance Policy for Facility Corrections to Reports of Live Birth (PDF)
  
• 2023-01 - Use of Vital Statistics Improvement Account (VSIA) Funding (PDF)
  
• 2022-07 - Understanding the "Certification of No Birth Record" Document (PDF)
  
• 2022-06, Revision to Applicant Eligibility for Birth Certificates (PDF)
• 2022-05, Appointment of New State Registrar (PDF)
  
• 2022-04, Reporting of Missing Children (PDF)
  
• 2022-03, Marriage and Divorce Vital Statistics Reporting (PDF)
  
• 2022-02, Reporting of Presumed Deaths (PDF)
• 2022-01, Reporting a Death of an Unidentified Decedent (PDF)
• 2021-09, Coroners and Medical Examiners Application for Access to Protected Data for Deaths Attributed to a Pandemic (PDF)
• 2021-08, Guidance on the Electronic Reporting of Live Births (PDF)
  
• 2021-07, eVitals Launched for Live Birth Registry (PDF)
• 2021-06, Live Birth Registry Transition Date to eVitals Set (PDF)
• 2021-05, Transition of Live Birth Registry to eVitals Planned for mid-August 2021 (PDF)
• 2021-04, FEMA COVID-19 Funeral Assistance (PDF)
• 2021-03, New Vital Records Management System (PDF)
• 2021-02, EDRS Only Local Registration Districts (PDF)
  
• 2021-01, Ordering Death Certificates through EDRS (PDF)
• 2020-18, Obtaining In-Person Services from a Vital Records Public Office (PDF)
• 2020-17, Amending Death Records (PDF)
• 2020-16, Enhanced Workflows in EDRS (PDF)
• 2020-15, Webinar on Certifying Deaths Due to Coronavirus Disease 2019 (COVID-19) (PDF)
• 2020-14, Additional Guidance for Coroners and Medical Examiners - Reporting of Deaths Attributed to COVID-19 (PDF)
  
• 2020-13, Additional Guidance for Medical Professionals - Reporting of Deaths Attributed to COVID-19 (PDF)
  
• 2020-12, Additional Guidance for Local Registrars - Reporting of Deaths During COVID-19 Disaster Declaration (PDF)
• 2020-11, Additional Guidance for Funeral Directors - Reporting of Deaths During COVID-19 Disaster Declaration (PDF)
  
• 2020-10, Medical Certification of a Report of Death (PDF)
• 2020-09, COVID-19 Prevention Methods for Funeral Directors (PDF)
  
• 2020-08, COVID-19 Prevention Methods for Local Registrars (PDF)
• 2020-07, Establishing an EDRS Account - Funeral Directors (PDF)
• 2020-06, Establishing an EDRS Account - Coroners and Medical Examiners (PDF)
• 2020-05, Establishing an EDRS Account - Medical Professionals (PDF)
  
• 2020-04, COVID-19 for Local Registrars (PDF)
  
• 2020-03, COVID-19 for Funeral Directors (PDF)
  
• 2020-02, COVID-19 for Coroners (PDF)
  
• 2020-01, COVID-19 for Medical Professionals (PDF)
• 2019-17, Use of Alias or AKA (Also Known As) in a Vital Record (PDF)
  
• 2019-16, Delineation of Roles in the Electronic Death Registration System (EDRS) (PDF)
  
• 2019-15, Additional Death Certificate Design Now Available (PDF)
  
• 2019-14, Completing the Report of Death for Drug Toxicity Deaths (PDF)
• 2019-13, Vital Events Stakeholder Hotline: 800-323-9613 (PDF)
  
• 2019-12, Follow-up with Coroners and Medical Examiners for Pending Manner and Causes of Death (PDF)
  
• 2019-11, Local Registrar Requisition for Vital Records Forms and Supplies (PDF)
• 2019-10, Security of Pennsylvania Vital Records Management System (PAVRMS) User Identifications and Passwords (PDF)
  
• 2019-09, EDRS Tip - Cancel Drop to Paper Function (PDF)
• 2019-08, EDRS Phase 2 Implementation (PDF)
• 2019-07, Application of Intent to Participate in the Reporting of Pennsylvania Death Events (PDF)
• 2019-06, EDRS Tip - Abandoning versus Relinquishing (PDF)
• 2019-05, Clearing Browser Cache May be Necessary to Resolve DAVE Issue After System Upgrade (PDF)
• 2019-03, EDRS Tip - Correcting a Duplicate Case Error (PDF)
• 2019-02, Reviewing Reports of Vital Events for Completeness and the Weekly Mailing to the Division of Vital Records (PDF)
• 2019-01, EDRS Tip - Understanding the Relationship Between Resident Address and Place of Death (PDF)
• 2018-10, Death Certificate Security Paper (H105.805) (PDF)
• 2018-09, EDRS Tip - Processing Medical Certification Data (PDF)
• 2018-08, Procedural Changes due to Modification to Certificate Fees and New Funeral Director Application (PDF)
• 2018-07, REMINDER - Death Certificate and Fetal Death Certificate Fee Modification (PDF)
• 2018-06, Funeral Home Application for a Death Certificate (PDF)
  
• 2018-05, Death Certificate and Fetal Death Certificate Fees - Revised (PDF)
• 2017-04, Fee Increase for Death and Fetal Death Certificates (PDF)
  
• 2017-03, EDRS Workflow for Referrals to Coroners/Medical Examiners (PDF)
• 2017-02, Medical Certification by Physician Assistants (PDF)
  
• 2017-01, Printing of Disposition Permits (PDF)
  

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