Pennsylvania Electronic Death Registration System (EDRS)
Pennsylvania is implementing an Electronic Death Registration System (EDRS) to report death events in Pennsylvania. EDRS is a web-based application that simplifies the data collection process and enhances communication between funeral directors, local registrars, coroners/medical examiners and certifying health care providers as they work together to register deaths online.
The Bureau of Health Statistics and Registries (BHSR) is implementing EDRS with a phased approach. Phase 1 focused on bringing onboard all funeral directors, local registrars and coroners/medical examiners. Phase 1 officially concluded in the summer of 2017. Phase 2 will occur at a future date and will focus on onboarding medical certifiers.
Hours of Support: 7 am to 7 pm
If you received training and need additional support, please either call BHSR toll-free at 800-323-9613, (select option two) or send an email to ra-DHDeathSupport@pa.gov. The EDRS Hotline is staffed weekdays during normal business hours.
Click here to download an EDRS Contact Information sheet (PDF).
The following resources are available for your use. These resources are updated as needed, so please ensure you are using the most current version
Health Care Facilities
EDRS Statewide Participation
Training has already been conducted for funeral homes, coroners/medical examiners and local registrars throughout Pennsylvania as part of Phase 1. In advance of Phase 2, many licensed health care facilities have requested and received training as well.
To view a list of licensed health care facilities that have adopted EDRS, click on the link below.
To view a list of local registrars, click on the link below.
To view a list of funeral homes that have been trained, click on the link below.
To view a list of of coroner/medical examiner offices that have been trained, click on the link below.
EDRS Training Opportunities
Training is available to coroners/medical examiners and funeral homes. Webinars will be conducted for those who were unable to attend training during Phase 1 or would like a refresher. If you are interested in receiving EDRS training, you will first need to register for an EDRS account.
Webinars for funeral homes are scheduled as follows:
Funeral Home Staff Webinars
|Day of the Week||Date||Time|
|Monday||July 13, 2020||2:00 pm|
|Wednesday||July 15, 2020||1:00 pm|
|Friday||July 17, 2020||1:00 pm|
|Monday||July 20, 2020||2:00 pm|
|Wednesday||July 22, 2020||1:00 pm|
|Friday||July 24, 2020||1:00 pm|
Funeral Home Facility Account Managers Webinars
For Funeral Home Facility Account Manager Training, please email RA-DHVRBUSWORKFLOW@pa.gov
to schedule a training for your facility.
Webinars for coroners/medical examiners are scheduled as follows:
Coroner/Medical Examiner Webinars
|Day of the Week||Date||Time|
|Wednesday||July 15, 2020||10:00 am|
|Thursday||July 16, 2020||1:00 pm|
|Wednesday||July 22, 2020||10:00 am|
|Thursday||July 23, 2020||1:00 pm|
Licensed funeral directors who attend a live webinar for "Funeral Home EDRS Training" will receive continuing education units (CEUs) as approved by the Department of State. The CEU Acknowledgment and Attestation Form (PDF) must be completed within two weeks of training. Instructions for submittal are included on the form.
Webinars for medical professionals are scheduled as follows:
Medical Professional Webinars
|Day of the Week||Date||Time|
|Monday||July 13, 2020||10:00 am|
|Tuesday||July 14, 2020||10:00 am|
|Tuesday||July 14, 2020||2:00 pm|
|Wednesday||July 15, 2020||2:00 pm|
|Thursday||July 16, 2020||10:00 am|
|Thursday||July 16, 2020||2:00 pm|
|Friday||July 17, 2020||10:00 am|
|Monday||July 20, 2020||10:00 am|
|Tuesday||July 21, 2020||10:00 am|
|Tuesday||July 21, 2020||2:00 pm|
|Wednesday||July 22, 2020||2:00 pm|
Medical Facility Account Managers Webinars
BHSR will be rolling out training to medical certifiers under Phase 2 of this project. If your organization is interested in receiving training please contact us by phone at 1-800-323-9613, option 2 or by email at RA-DHDeathSupport@pa.gov
How to Register for an EDRS Account
To access EDRS you will need an EDRS account. Based on where you work, please see below for the process to register for an account.
- User Account Request forms – All users requesting access to EDRS are requried to complete a user account request form. The form (or an approved equivalent) must be provided to DOH or your EDRS Facility Account Manager". Below are the user accounts forms for EDRS:
CEU Acknowledgment and Attestation Form, 5/2017 (PDF) - Licensed funeral directors who attend "Funeral Home EDRS Training" will receive three continuing education units (CEUs) as approved by the Department of State. This CEU Acknowledgment and Attestation Form must be completed within two weeks of training. Instructions for submittal are included on the form.
EDRS Cover Letter for Medical Certification Worksheet, 9/5/2017 (PDF) - Funeral homes adopting EDRS may use this cover letter to explain the purpose of the Medical Certification Worksheet to medical certifiers.
Fax Cover Sheet for Medical Certification Worksheet, 9/5/2016 (Word) – This fax cover sheet is to be used by funeral directors (who have adopted EDRS) to transmit the medical certification information to BHSR (from medical certifiers who are not yet using EDRS).
Funeral Director Worksheet, 11/2015 (Word) – This worksheet is an optional tool that a funeral director may use to gather the required EDRS information on a decedent prior to entering the information into EDRS.
Funeral Home Application for a Death Certificate H02085F, 6/2020 (PDF) – This form is to be used by funeral homes to apply for death certificates from the Division of Vital Records.
- Funeral Director Appointment Request Form, 7/2020
Medical Certifiers Interested in an Early Adoption of EDRS (online) – Medical facilities interested in adopting EDRS prior to Phase 2 should complete this survey.
Medical Certification Worksheet, 7/2018 (PDF) – Medical certifiers (who are not yet using EDRS but are working with a funeral home who has adopted EDRS) are encouraged to use this form for reporting a death (instead of using the Certificate of Death H105-143 form).
Rejected Death Record Fax Transmittal (Word) – This form is an optional tool that a funeral director may use to return a Medical Certification Worksheet (or Certificate of Death form) to a medical certifier due to incomplete or inaccurate information.
How to Add a Facility to the EDRS Lookup Tool
EDRS has a facility look-up tool for place of death. When searching for a facility as an authorized user, please perform a wildcard search using the percent sign for the wildcard. For example, if entering %har% as your search criteria, all facilities that contain "har" anywhere in the facility name will appear in your search results.
If you are unable to find the facility after performing a wildcard search, please submit an email to us requesting that we add the facility. Send the email to RA-DHDeathSupport@pa.gov and include the following details:
- facility type (based on the facility type options available in EDRS);
- complete facility name; and
- facility address, including zip code.
We will inform you as soon as the facility has been added to EDRS.
Opportunties for Third-Party Software Providers
If you are a third-party software provider who has implemented a solution to collect death record information in Pennsylvania, please call us at 800-323-9613 to find out how your product can integrate with Pennsylvania's EDRS solution.
Interested parties are required to complete the Application of Intent to Participate in the Reporting of Pennsylvania Death Events, 4/4/2019 (PDF).