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Dental Hygiene Services Program (DHSP)

DHSP Authorization
The Authorization Plan will now be submitted electronically via SHARRS. The link below provides instructions for creating a SHARRS user account and entering the DHSP Authorization Plan.
 
Schools who do not submit an authorization form for approval will find the mandated dental forms on the SHARRS report at the end of the school year and will not be able to enter the DHSP services that were provided and will not receive reimbursement for those services.
 
SHARRS will be opened from May 15 through September 30 for submission of the reimbursement report.
 
The Dental Hygiene Authorization Plan will open April 1 and close April 30. The plan may be submitted by any authorized SHARRS school user. The Dental Hygiene Authorization Plan must be closed before SHARRS can be opened in order for the system to process reports correctly. Schools that have a Dental Hygiene Services Program and do not have a hygienist hired, a plan developed and approved by the school dentist and administrator, submitted to the Division of School Health timely will automatically revert to a Mandated Dental Program. 
Once reverted to a mandated program it cannot be changed to a dental hygiene program after the closing date due to processing requirements. 
 
The Dental Hygiene Authorization Plan is to be entered for the upcoming school year. For example, the authorization plan should be entered between April 1 and April 30, 2018 for the 2018-2019 school year.
 
While plans are to be maintained at the school and reviewed every three years, the authorization is required to be entered annually via SHARRS.
 
This authorization plan is a record of what is to occur in the upcoming school year. What actually took place is entered into SHARRS during the May 15 to September 30 submission time frame. Any changes from the authorization plan are addressed at that time. Unlike the actual SHARRS report that must be submitted by the Superintendent/CEO any user may submit the authorization plan, no later than April 30. Click on the link for instructions on how to Request a new User Account and enter the DHSP authorization into SHARRS.
 
DHSP Authorization Forms
Schools with DHSP are required to annually submit authorization forms to the Department of Health. The authorization process is electronic through SHARRS. See form and additional documents below: 
 
Pennsylvania Law and Regulations Specific to Dental Health Programs 
 
Department of Education Certification as an Educational Specialist- Dental Hygienist
 
All dental hygienists working in the school setting are to be certified as an Educational Specialist- Dental Hygienists. There are currently no certification programs for school dental hygienists. There is a process in place for certification to be obtained.
 
PDE accepts the following for certification as an Educational Specialist – Dental Hygienist:
1. Bachelor’s degree;
2. Valid Pa. Dept. of State-issued dental hygienist license;
3. Good moral character and U.S. Citizenship,
4. Transcripted coursework from an accredited college/university to meet the competencies stated in the guidelines (Specialist-Dental Hygienist K-12):
·       Methods of health/health care instruction;
·       Organization, administration, law and operation of public schools;
·       Adolescent and child development.
5. A supervised practicum (at least 60 hours) serving as a school dental hygienist.  The practicum may be met by working on a Pennsylvania public long-term emergency certificate under a certified education specialist - school dental hygienist.  If the LEA does not have a licensed hygienist, the principal may supervise and a certified hygienist from a neighboring district may mentor the candidate. PDE has a list of certified hygienists willing to mentor.
 
You must apply for the Educational Specialist certificate using the online Teacher Information Management System (TIMS)
 
Until this process is complete, the school should apply for an Emergency Certificate from the Department of Education. Emergency certificates are submitted through the Teacher Information Management System (TIMS).
 
Requirements for Certified School Dental Hygienists 
Evaluation of Non-Teaching Professionals, the evaluation rubric and guiding questions for Certified School Dental Hygienists went into effect for school year 2014-15.
These documents developed by a team of Certified School Dental Hygienist leaders provide an evaluation tool specific to school dental hygiene practice. Educational Specialists will NOT be required to complete Student Learning Objectives. 
 
Updated: May 2018