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Dental Hygiene Services Program (DHSP)

DHSP Authorization
The Authorization Plan will now be submitted electronically via SHARRS. The link below provides instructions for creating a SHARRS user account and entering the DHSP Authorization Plan.
 
Schools who do not submit an authorization form for approval will find the mandated dental forms on the SHARRS report at the end of the school year and will not be able to enter the DHSP services that were provided and will not receive reimbursement for those services.
 
  SHARRS will be opened from May through September for submission of the authorization. The authorization plan is to be entered for the upcoming school year, i.e. for school year 2017-2018 it should be entered  between May and September 2017.
 
While plans are to be maintained at the school and reviewed every three years, the authorization is required to be entered annually via SHARRS.
 
This authorization is a plan of what is planned to occur in the upcoming school year. At the end of the school year what actually took place is entered into SHARRS after the school year ends and any changes from the authorization plan are addressed at that time on the SHARRS report. Unlike the actual SHARRS report that must be submitted by the Superintendent/CEO any user may submit the authorization plan. Click here for instructions on how to Request a new User Account and enter the DHSP authorization into SHARRS.
 
DHSP Authorization Forms
Schools with DHSP are required to annually submit authorization forms to the Department of Health. The authorization process is electronic through SHARRS. See form and additional documents below: 
 
Pennsylvania Law and Regulations Specific to Dental Health Programs 
 
Department of Education Certification as an Educational Specialist- Dental Hygienist
 
All dental hygienists working in the school setting are to be certified as an Educational Specialist- Dental Hygienists. There are currently no certification programs for school dental hygienists. There is a process in place for certification to be obtained:
 
PDE accepts the following for certification as an Educational Specialist – Dental Hygienist:
1. Bachelor’s degree
2. Valid Pa. Dept. of State-issued dental hygienist license
3. Good moral character and U.S. Citizenship
4. Transcripted coursework from an accredited college/university to meet the competencies stated in the guidelines (Specialist-Dental Hygienist K-12):
·       Methods of health/health care instruction
·       Organization, administration, law and operation of public schools;
·       Adolescent and child development
5. A supervised practicum (at least 60 hours) serving as a school dental hygienist.  The practicum may be met by working on a Pennsylvania public long-term emergency certificate under a certified education specialist - school dental hygienist.  If the LEA does not have a licensed hygienist, the principal may supervise and a certified hygienist from a neighboring district may mentor the candidate. PDE has a list of certified hygienists willing to mentor.
 
You must apply for the Educational Specialist certificate using the online Teacher Information Management System (TIMS)
 
Until this process is complete, the school should apply for an Emergency Certificate from the Department of Education. Emergency certificates are submitted through the Teacher Information Management System (TIMS).
 
Requirements for Certified School Dental Hygienists 
 
Evaluation of Non-Teaching Professionals The evaluation rubric and guiding questions for Certified School Dental Hygienists have been finalized and go into effect for school year 2014-15. Developed by a team of Certified School Dental Hygienist leaders, these documents provide an evaluation tool specific to school dental hygiene practice. Educational Specialists will NOT be required to complete Student Learning Objectives. 
 
Updated: Sept 2017